8 Benefits of a Workwear Online Ordering Portal

The procurement of PPE and workwear is often a time-consuming task.

Organisations of all sizes can struggle when ordering the right workwear for their employees. With multiple compliance and legislative requirements to meet, sourcing the appropriate kit for your team often takes significant time and effort.

Without the help of an ordering portal, businesses often find themselves dealing with: 

• Order delays
• More administrative tasks
• Inconsistent product quality
• Multiple invoices from several suppliers
• Lack of control over spending and stock
• Complicated and slow ordering systems
• Time wasted searching for the right products

Swapping multiple uniform suppliers for a centralised ordering portal will give you back more time and control.

Rather than juggling multiple supplier accounts manually, MY-SMI® helps you automate and streamline the PPE purchasing process.

What is a workwear ordering portal?

Workwear ordering portals are online platforms that simplify the process of ordering staff uniforms and PPE. 

By creating an account, businesses get access to a centralised system that manages everything from receiving orders to tracking stock levels. 

MY-SMI® is an efficient end-to-end system from a trusted single source supplier, designed to simplify the management of your orders.

The benefits of using an ordering portal

1. SAVE TIME WITH FAST, REPEATABLE ORDERING

With a smart ordering portal, you and your team benefit from a simple, fast and user-friendly online ordering experience.

When you choose a centralised order management system, you won’t have to wait for catalogues from multiple suppliers.

In just a few clicks, MY-SMI® provides clear access to over 25,000 products.

With everything you need in one place and 97% stock availability, your ordering portal makes sure you have what your team needs, whenever you need it.

2. REDUCE ADMIN WITH CENTRALISED ORDER MANAGEMENT

Ordering uniforms and PPE over the phone or via email increases the risk of human error.

Traditional ordering methods can result in administrative mishaps, such as dispatching to an incorrect address or missing items from an order.

Using the MY-SMI® automated system helps avoid incorrect and duplicate orders. Every time you place an order, there is clear guidance to make sure only the products you need are selected.

3. TRACK SPEND AND USAGE WITH LIVE REPORTING

With a smart ordering portal, you can gain full control over spending (including individual departmental restrictions) and spending caps.

Backed by transparent real-time reporting, our platform provides immediate information on each team’s purchasing habits. 

MY-SMI® also tells you immediately if the products you are after are in stock.

This real-time stock check means no time will be wasted ordering a product that isn’t currently available from our National Distribution Centre. 

Order updates keep you and your team informed over the entire order fulfilment process. You are kept in the loop from the moment your order is accepted, right up until your delivery arrives.

4. STANDARDISE STAFF UNIFORMS ACROSS SITES

MY-SMI® makes it easy to keep staff uniforms and PPE designs consistent across your whole organisation.

Our portal streamlines the process of ordering all of your company uniforms and protective workwear. With built-in functionality for approvals and hierarchies, you control what each employee can order.

Plus, you can create a branded ordering portal and choose a customised catalogue tailored to your team’s PPE and workwear needs.

5. EASY REORDERING AS YOUR TEAM GROWS

As your business grows, so will your need for PPE and branded workwear.

With MY-SMI®, you can save your order history and ‘favourite’ your most-used items. Every order you place is remembered, making it quick and easy to reorder for new team members.

Need a quick turnaround?
Place your order before 5PM and your products will be with you the next working day. 

6. MANAGE PPE COMPLIANCE AND CERTIFICATIONS

With a fully integrated PPE ordering portal, every action in your SMI account creates an audit trail. This makes contract reporting and compliance simple and reliable.

You can customise your view, showing the data you need and hiding what you don’t. Real-time, accurate reports are available whenever you need them.

Use MY-SMI® to easily track:

• Spending trends
• Product demand
• Department spends
• Team/employee activity 

7. CUSTOMISE UNIFORMS WITH YOUR BRAND

Kitting your team out in the same style of workwear and designing a memorable logo are both effective ways to enhance your brand image. 

Within our online portal, you can create wearer packs and set product preferences for your team. You can also tailor your PPE procurement process to meet your branding and personalised work uniform requirements. 

Not sure how to create the right custom uniform design for your team?
We can advise on the best option based on your existing branding and company logo.

8. REDUCE DELIVERY DELAYS

Unlike ordering over the phone or via a catalogue, a reliable online portal allows you to place orders at any time, day or night.

Even if you lose internet connection, MY-SMI® will save your order and submit it automatically when you're back online.

Branded uniforms that reflect your business

High-quality workwear will keep your employees safe and comfortable throughout their shift. While protection and comfort are important, uniforms can also be a powerful advertising tool. 

Keeping your company branding consistent can:   

• Boost company recognition - Custom uniforms turn your people into walking adverts for your brand.
• Create a good first impression - Send your team out in high-quality, branded uniforms that build trust.
  
• Grow brand image - An eye-catching logo on your staff’s uniforms is an easy way to attract more business.
  
• Reflect company values - Design your work uniform logo and use consistent branding across your workforce to show customers what your business has to offer.

Need help creating the right design?
Find tips and advice in our uniform branding step-by-step guide.

Need ladies' sizes or eco workwear?

Finding uniform suppliers providing workwear in both men’s and women’s sizes can be challenging.

Sourcing uniforms and PPE from multiple suppliers often leads to increased administrative work, wasted time, and increased opportunities for error. 

We’ll work with you to help create custom, bespoke product catalogues that work for your entire team.

Need help meeting your sustainability goals?
Your MY-SMI® portal can include a wide range of eco workwear products.

Why partner with SMI?

The MY-SMI® ordering portal is a streamlined and user-friendly system. 

We are proud to offer bespoke catalogues and ordering controls tailored to meet your custom uniform needs. 

Here’s what you get when you partner with us:

• User-friendly system
• 97% stock availability
• Quick turnaround times
• Maximum 3-hour response time
• Dedicated account management
• 2-day dispatch on branded garments
• 5PM order cut-off for next day delivery
• Own delivery fleet in key regions for extra reliability

READY TO MAKE UNIFORM ORDERING EASIER?

Sign up for a MY-SMI® account and experience the many benefits of working with a trusted single source supplier. 

Whether you’re updating your workwear range, adding a new uniform logo, or ordering in bulk, MY-SMI® simplifies the process from start to finish.

Get in touch with our team today and learn more about our efficient and innovative online ordering portal.