HOW TO CONDUCT A PPE RISK ASSESSMENT FOR YOUR SITE

Every workplace has its risks. But for many industries, the right PPE helps reduce them when other controls can’t fully remove the hazard.

A PPE risk assessment isn’t just a health and safety tick box; it’s a key step in protecting your team and making smarter decisions about your kit. 

Whether you manage a construction site, a warehouse, or a food production facility, understanding how to run an assessment can help prevent injury, boost confidence, and ensure compliance.

WHAT IS A PPE RISK ASSESSMENT?

A PPE risk assessment is a process that helps you identify what protective gear is needed and when to use it.

It involves reviewing tasks, locations, and risks, and matching those with the right PPE.

It’s not just about issuing hard hats and hi-vis, it’s about making sure the protection actually fits the hazard. And importantly, it forms part of your wider health and safety obligations under UK law.

WHY IT MATTERS

PPE is only effective if it’s suitable for the job at hand. That’s where risk assessments come in. 

Doing this well will mean:

• A safer, more confident team
• Fewer accidents and time off due to injury
• Better buying decisions, with no waste or overstocking
• Compliance with Health and Safety Executive (HSE) guidelines
  

Check out our free Risk Assessment Template to help you get started.

STEP-BY-STEP: HOW TO CONDUCT A PPE RISK ASSESSMENT

STEP 1 – IDENTIFY POTENTIAL HAZARDS

• Review every task, tool, and area on your site
• Don’t overlook short-term tasks or temporary areas
• Consider chemical, physical, biological, and environmental risks

STEP 2 – ASSESS THE LEVEL OF RISK

• Think about who is exposed and for how long
• Use a simple scoring method: likelihood × severity
• Prioritise the tasks where harm is most likely or most serious

STEP 3 – CHOOSE THE RIGHT PPE

• Look at comfort, fit, and whether it’s compatible with other gear
• Check PPE complies with EN standards or other industry-specific requirements
• Match gear to the risk (e.g., gloves for chemicals, boots for impact, and masks for airborne dust)
  
  

STEP 4 – COMMUNICATE AND TRAIN

• Keep the language simple and practical
• Offer training, demos, or fit testing for specialist PPE
• Make sure everyone understands what to wear and why

STEP 5 – REVIEW AND UPDATE REGULARLY

• Reassess after incidents, near-misses, or site changes
• Keep a record for audits, inspections, and internal tracking
• Schedule reviews at least once a year or sooner if something changes

COMMON PPE GAPS TO WATCH OUT FOR

Even well-meaning assessments can fall short. 

Here are common misses we see:

• Using the wrong gloves for specific chemicals
• Outdated PPE that’s still being issued after site updates
• Missing face or eye protection in dusty environments

Issuing gear without confirming proper fit can lead to discomfort, poor performance, and even safety risks. 

Make sure you get it right the first time with our risk assessment template.

HOW SMI CAN HELP

At SMI, we make PPE simple. We understand what real teams need on real job sites, and we’re here to help.

Here’s what sets us apart:

• 25,000+ products available
• Inclusive sizing and ladies' range
• 97% in-stock availability, meaning fewer delays
• Support from risk assessments to product delivery
• Easy access to expert advice on fit, standards, and compatibility

Need help choosing the right kit? Talk to our team for practical, tailored guidance.

FAQs

Can I use a generic checklist?

You can start with one, but it’s best to adapt it to your specific tasks, environment, and team. We recommend taking a look at our template.

What if I don’t know what PPE is best?

That’s what we’re here for! The SMI team can help you choose the right protective equipment based on your assessment, industry, and team needs.

Do I have to do a PPE risk assessment by law?

Yes. Under UK health and safety legislation, employers must assess risks and determine appropriate PPE. It’s a legal requirement, and more importantly, it protects your team.

How often should I review my PPE risk assessment?

At least once a year, or sooner if your site changes, new equipment is introduced, or an incident occurs.

PPE isn’t a set and then forget. It evolves with your site.

Chat to our friendly team or call us on 0330 441 3500 - we’re happy to help.