When and how to replace PPE: SMI’s complete guide

4 minute read

Not sure if it’s time to replace your PPE? We’re here to help.

Providing your workforce with the right PPE helps prevent injuries and keeps your business compliant with HSE guidelines.

While safety gear can last a long time with proper care, it isn’t designed to last forever.

Knowing when to replace safety equipment is essential for your team’s protection.

5 SIGNS IT’S TIME TO REPLACE PPE

Damaged or expired PPE can lead to avoidable workplace injuries.

Spotting the signs of deteriorating PPE early will keep your workforce safe, but you need to know what to look out for.

Here are 5 signs PPE is ready to be replaced:

Damage - Check PPE for rips, holes, cracks, and other signs of wear. Broken equipment won’t work effectively.
Missing parts - Inspect all parts of your PPE. Safety equipment with missing components puts your team at risk.
Poor fit - Some workwear can lose its shape and elasticity over time. Ill-fitting PPE is dangerous and will need to be replaced.
Expiration date - Don’t use PPE after the manufacturer’s expiry date.
Decreased protection - Wear and tear can reduce effectiveness. If PPE isn’t performing like it used to, replace it.
Accidents - Don’t reuse PPE involved in an incident. It may be compromised and unsafe.

HOW OFTEN DOES PPE NEED TO BE REPLACED?

Not seeing obvious signs that your PPE is failing? That doesn’t mean it won’t need to be replaced soon.

All protective equipment has a lifespan. Some PPE is designed for single use, while other items last for years.

Always check the manufacturer’s guidelines for the equipment’s specific expiry details.

Here’s a list of average expiry times:

Waterproofs - 3 to 5 years
Hard hats - replace every 2-3 years
Protective eyewear - can last up to three years
Safety footwear - if worn all day, can burn out in three to six months. If used lightly and well-maintained, can last one to two years.

There’s no one-size-fits-all answer. Lifespan depends on usage, care, and the type of PPE.

Want to learn more? Find out how long PPE lasts.

PPE MAINTENANCE AND STORAGE TIPS

You can extend the life of your safety equipment by making sure it’s properly maintained and stored.

Examples of PPE maintenance include:

Cleaning
Replacing parts
Checking for damage
Inspecting equipment regularly
Using equipment only for its intended purpose

Always refer to manufacturer guidelines for maintenance, storage, and replacement details.

Look after your PPE. Look after your workforce.

WHAT ARE THE RISKS OF USING DAMAGED PPE?

Using damaged or expired PPE puts your team at risk. It also puts your business in danger of legal action.

No matter how busy you are, always make time to protect your team.

WORKPLACE INJURIES

Expired PPE won’t provide high-level protection. Materials deteriorate over time, impacting the condition and function of safety equipment.

Prevent avoidable injuries by replacing your team’s expired and damaged PPE.

COMPENSATION COSTS

Replace PPE when needed to avoid expensive legal fees.

Injuries linked to faulty PPE can result in compensation claims, legal fees, and rising insurance costs.

LOSS OF TRUST

Workers can lose trust in their employer following an injury.

Show your team you care by keeping them well protected at work and by always replacing faulty and expired PPE as soon as possible.

REDUCED REVENUE

Using compliant PPE isn’t just about safety; it also helps protect your reputation.

Customers are more likely to trust and recommend a team that looks professional and follows HSE guidelines. A strong reputation leads to better reviews, repeat work, and more opportunities to grow.

WHO IS RESPONSIBLE FOR REPLACING PPE?

The HSE Personal Protective Equipment at Work Regulations (PPER 2022) state that PPE replacement is the employer’s responsibility.

To stay compliant, PPE must be inspected regularly by a competent person. However, your workers must let you know as soon as possible if their equipment is faulty or damaged.

Once notified, it’s your legal duty to replace it.

Explore the SMI shop to find high-quality and HSE-compliant safety equipment.