How to Comply with UK PPE Regulations in 2025

PPE isn’t just a box to tick for compliance. It’s the gear that keeps your people safe and your business on the right side of the law. 

In 2025, employer responsibilities are under sharper focus, with more HSE inspections, clearer rules around worker categories, and growing pressure to adopt sustainable practices. 

With updated guidance and an emphasis on traceable, documented compliance, PPE management is becoming a year-round responsibility - not just a one-off task.

The challenge? Cutting through the jargon and understanding what the law really expects. 

This simple guide breaks down the UK PPE at Work Regulations, what they mean for employers, and how you can stay compliant without overcomplicating procurement.

What Are the PPE at Work Regulations?

PPE is the essentials that protect workers from health and safety risks.

This includes:

• Gloves
• Goggles
• Helmets
• Safety boots
• Hi-vis clothing

The first set of PPE regulations was introduced in 1992, requiring employers to provide suitable protective equipment free of charge to anyone who needed it for their role.

In 2022, the regulations were updated to include limb (b) workers - such as gig workers, contractors, and casual staff.

These are self-employed individuals who personally perform work for an organisation, and they now have the same legal right to protection as employees. 

These rules sit under the Health and Safety at Work Act 1974, which outlines an employer’s duty of care to protect their workforce. 

For compliant gear across every category, explore SMI’s full PPE range.

Employers’ Responsibilities Regarding the Use of PPE

Under UK law, employers have a legal and moral duty to protect their teams from workplace risks. 

That includes providing the right PPE, maintaining it properly, and ensuring everyone knows how to use it safely. Clear responsibilities not only keep people protected but also demonstrate a culture of care and compliance.

Employers can’t hand out PPE and hope for the best.

The law sets clear expectations:

• Provide PPE free of charge
• Train staff on how and when to wear PPE
• Check that PPE is being worn consistently
• Maintain, clean, and replace items regularly
• Offer inclusive sizing, including women’s fit ranges
• Match equipment to the task, hazard, and individual
• Ensure PPE items are compatible when worn together

Need help with fit and inclusive options?
Browse our women’s PPE range for compliant solutions.

Key PPE Rules for Employers in 2025

To stay compliant this year, focus on these areas:

• Include PPE in health and safety audits
• Use only UKCA or CE-marked products
• Carry out and document risk assessments
• Align policies with the Health and Safety at Work Act
• Keep records of training, inspections, and replacements

All PPE in the SMI collection is UKCA and CE certified, helping you meet every standard with confidence.

PPE by Industry - What You Need to Know

Different industries face very different risks - and that means their PPE needs vary too. 

From construction sites to manufacturing floors, and from waste management teams to office environments, each sector has specific safety standards and compliance requirements. 

The key is choosing PPE that matches the hazards, the environment, and the people wearing it.

 

CONSTRUCTION

Essential PPE includes:

• Gloves
• Helmets
• Safety boots
• Hi-vis clothing
• Eye protection
• Fall protection harnesses

WASTE & UTILITIES

Typical requirements include:

• Waterproofs
• Respiratory masks
• Chemical protection
• Cut-resistant gloves
• Hi-vis outerwear with EN ISO 20471 certification

MANUFACTURING & LOGISTICS

Typical PPE includes:

• Hearing protection
• Hi-vis vests or jackets
• Safety footwear with slip resistance
• Respiratory protection for dust or fumes
• Gloves suited to handling and machinery

OFFICES & FACILITIES

Key items to cover include:

• Spill kits
• First aid kits
• Disposable gloves
• Fire extinguishers and signage
• Hygiene and sharps disposal supplies

Common Mistakes That Lead to Non-Compliance

Even well-intentioned employers can slip up when it comes to PPE - especially when balancing budgets, deadlines, and compliance demands. 

The reality is, small oversights in selection or maintenance can quickly lead to bigger safety issues or wasted costs.

Common mistakes include:

• Assuming PPE is optional
• Overlooking inclusive sizing
• Not replacing worn or expired items
• Ignoring disposal or recycling routes
• Buying generic items without checking fit

But it doesn’t need to be this way.

Using an online portal like MY-SMI® will help you automate and streamline the PPE purchasing process, meaning compliance is easy to achieve.

How to Ensure Ongoing PPE Compliance in 2025

Compliance isn’t a one-off project. It requires ongoing attention.

Be sure to follow these steps:

• Schedule PPE audits and spot checks
• Use MY-SMI® to track usage
• Add PPE recycling into sustainability plans
• Work with a single source supplier to streamline stock

FAQs

Who is responsible for providing PPE?

Employers are legally responsible. PPE must not be charged back to workers, even through expenses.

How do I know if my PPE is compliant?

Check for CE or UKCA markings, relevant EN standards, and source gear from trusted suppliers like SMI.

What PPE is required on construction sites?

Typical requirements include helmets, gloves, hi-vis, boots, eye protection, hearing defenders, and fall arrest systems.

What is the legal requirement for PPE in the UK?

Employers must provide suitable PPE free of charge, maintain it, and ensure it’s used. This applies to employees and limb (b) workers under the 1992 Regulations (amended 2022).

How can I manage PPE stock across multiple sites?

Use digital tools like MY-SMI® to track usage, reorder efficiently, and standardise supply.